General Information
The CGMA Supplemental Education Grant (SEG) Program offers financial assistance by reimbursing certain costs associated with seeking a first undergraduate (associate and/or bachelor) degree, or a Vocational and Technical Training (VoTech) certificate, or a General Equivalency Diploma (GED), not otherwise covered by Coast Guard Tuition Assistance or similar programs.
Important!
SEG availability is subject to annual funding level changes; grants will be awarded on a first come, first served basis.
Reimbursable Amount
CGMA will reimburse eligible clients up to $250 per per calendar year for documented education costs specifically required by a course of study.
In a family where there are two CGMA clients, grants of up to $ $250may be provided to each client on behalf of the students within that family, so long as not more than $ $250per calendar year is provided on behalf of any one student.
Eligibility Requirements
A CGMA client is eligible for the SEG if he or she and the student meet the following criteria:
Client: All CGMA clients on behalf of themselves or their eligible family members are eligible to participate in the supplemental Education grant (SEG) Program. |
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And the student is:
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Enrolled in his or her first undergraduate (associate or bachelor) degree program |
or |
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Pursuing a Vocational and Technical Training (VoTech) program approved by the Department of Veterans Affairs or Department of Education, and designed to prepare the student for entry into a career field * |
or |
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Seeking a General Equivalency Diploma (GED) |
or |
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Enrolled in a degree-planning program authorized by the Coast Guard Institute (CGI). (See the Supplement to Coast Guard Institute Pub 1550.1, Vol. II for a list of colleges with CGI approved degree-planning programs) |
or |
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Completing a correspondence course, which is part of an undergraduate degree or VoTech certificate program |
* Here are links where one can determine which schools are approved by Dept. of Veterans Affairs or Dept. of Education
Additionally |
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Eligibility is based on the status of the CGMA client and the student as of the first day of the course for which the SEG grant is being provided |
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Since this program is designed to help individuals obtain their first degree, students who already have an associate or bachelor degree and are seeking a second degree at the same level are not eligible, nor are those seeking a graduate degree |
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Students seeking a degree from Charter Oak State College, Thomas Edison State College, The University of Phoenix, or Excelsior College (formally Regents College) who, though not formally enrolled, are following a degree plan prepared by the Coast Guard Institute are eligible |
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Eligibility does not extend to CGMA clients who are currently delinquent in repaying any CGMA loan or who appear on the CGMA Restricted List. |
Reimbursable Items
The costs of fees, books, study guides, supplies, equipment and other documented educational costs specifically required by a course of study may be reimbursed. More specifically, reimbursable items may include, but are not limited to:
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Registration fees | |
Textbooks | |
Audio-visual tapes |
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Enrollment fees | |
Lab books | |
Graphing calculators |
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Lab fees | |
Workbooks | |
Scientific calculators |
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Activity fees | |
Study guides (Clep, Dantes, etc.) | |
Non-general purpose computer software |
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Graduation fees | |
Art supplies |
Non-Reimbursable Items
Tuition is not reimbursable under this program. Other non-reimbursable items include:
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Transportation | |
Child-care |
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Parking | |
Test and exams |
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Food | |
Ordinary school supplies (paper, pencils and notebooks, etc.) |
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Field-trips | |
General purpose computer software (MS Windows, Word, Lotus, etc.) |
Also not reimbursable is any item covered by other funding sources such as Coast Guard Tuition Assistance (CGTA), Coast Guard Foundation programs, or other similar programs inside or outside of the Coast Guard; or any item where reimbursement was not made within 1 year from the date of payment.
Notes
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SEG grants may not exceed $ $250per CGMA client per calendar year |
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In a family where there are two CGMA clients, grants of up to $ $250may be provided to each CGMA client on behalf of the students within that family. However, not more than $ $250per calendar year may be provided on behalf of any one student |
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Multiple grants may be given to an individual at different times during the calendar year, with the aggregate amount of these grants not to exceed $ $250per individual, per calendar year |
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All SEG grants will be applied to the current calendar year, regardless of when costs were incurred |
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Any individual or family receiving SEG grants exceeding the grant limits in a calendar year, will be expected to repay the excess amount, whether the error is caused by the client or CGMA |
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Requests for reimbursement under this program must be received and processed within 1 year from the date of payment for a qualified item. Failure to complete the SEG Grant process, within 1 year from the date of purchase, whether the client or the Representative causes the delay, will prevent issuance of the grant |
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Individuals receiving assistance under this program may also be eligible for assistance under other CGMA Education Programs |
Application Procedures
step 1 |
Complete all sections of the CGMA Application for CGMA Supplemental Education Grant (SEG) (CGMA Form 10) | |
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Applications are available in Adobe Acrobat (PDF) format. If you do not have Adobe Acrobat Reader on your computer, you may download it free by clicking here Get Adobe Acrobat Reader Applications may also be obtained from your local CGMA Representative or CGMA-HQ (800) 881-2462 or (703) 872-6716 |
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If you wish, you may complete the form online. Once completed, the form may be printed and forwarded with your request |
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If you do not wish to complete the form online, you may simply print either version of the form, complete it manually and forward it with your request |
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step 2 |
Attach the following documents: | |
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Proof of the student’s enrollment, such as a certificate of enrollment with current courses listed or a letter from the Registrar’s Office |
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A clear copy of the front and back of the client’s valid Coast Guard ID card (both sides, clearly visible) |
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The student’s original dated receipts for each item of reimbursement |
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step 3 |
Complete the following: | |
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Make a photocopy for your records and forward the original application and supporting documentation to your nearest CGMA Representative | |
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After ensuring the application and attachments are complete, CGMA Representative will process the request and issue a check to the client for the proper amount | |
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Normally the CGMA Representative will retain the original receipts. However, inasmuch as receipts are good for 1 year after the date of payment, the applicant may be given back the original receipt when the amount exceeds the current SEG grant limit and the applicant intends to request reimbursement for the difference the following year. The CGMA Representative will annotate the original receipt with applicable information prior to returning it. |
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Applications
- Applications are available Online
- From your CGMA Representative or
- By calling CGMA-HQ at (800) 881-2462 or (703) 872-6716
Need More Information?
Detailed information concerning Supplemental Educational Grants is contained in Section 3-C-7-c of the CGMA Manual
Review our General Information Brochure
Contact your local Coast Guard Mutual Assistance Representative
Call CGMA-HQ (800) 881-2462 or (703) 872-6716
Send us an email: ARL-DG-CGMA@uscg.mil
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